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Wildcat Extension District

Record Keeping

Wildcat Families,

The new record book process will be completed using form-fillable PDFs. Save the PDF to your computer before starting to complete it. Each county's 4-H council will determine how awards and pins work for their county. 
**Please delete any old record forms saved on your computers**

1. Determine which projects you will fill a record book out for, please review the drop down menu on the record book forms below.
(example: forestry project should complete a record book on Plant Science or youth in canning should title their record book foods & nutrition, dog should do a livestock record book, etc. if you have questions ask your local agent)

2. Create 4-H record book folder or three ring binder for EACH project record book. Record books should be separated by project area (ie. folder for Beef, folder for clothing, etc.) Each books should have all the pages, offices can help make copies of current year's personal page and current year's permanent record to put in each book. Separating the books into different folders allows us to sort your books and deliever them to local experts on each project area. Tabs for sorting the book are appreciated but please don't use page protectors.

3. Select your age division to fill out the proper paperwork! The pilot record books are broken into three age divisions based on 4-H age. Youth may compete in higher age divisions but not lower. Youth must fill out the paperwork for the age division they wish to compete in.

4. Submit to your club leader by their deadline for signatures and sorting. Your club leader will submit to the office by the October 1st deadline.



Local Record Keeping & Project Report PDF Forms

For the most up to date record book report forms click here
**Save PDFs to computer and open from computer in order to save your work!



Help and guidance through the new online record book keeping program, ZBooks, can be found HERE


Member Achievement Pins

Achievement Pins can be found on the Kansas 4-H website. Please look at the requirements early in the year so youth know what goals to set and how active they need to be in order to be awarded the pin they want. The Key Award is the highest honor in 4-H and youth should be at least 16 years old before applying. Membership pins are due at the same time as record books but are not required. Achievement pins are not part of the record book process. 

Officer Resources

Being elected to an officer role is a great honor and responsibility. This means that your club sees you a leader who will help them move forward. With this honor comes great responsibility. Officers are encouraged to learn about their role and complete the necessary books to be completed at the end of the year. At this link you will find officer training videos, books, and much more.   Here is a copy of the score sheets for the following books Secretary, Treasurer, Reporter, and Historian


Q: Do I have to complete a record book for each project I participated in throughout the year or entered at the fair? 

A: No, youth may fill out a record book for each project(enrolled/exhibited) but it is not required. 

Q: Why are there changes to the check sheet that goes at the front of the record book? 

A: The check sheet is now a district wide form that has opportunities for every county. 

Q: Do I have to do a separate personal page or permanent record for each project record book?

A: No, youth can make copies and put the same personal page and permanent record in each book.

Q: Do I have a separate story for each project record?

A:  Your general information (ie. projects completed this year, camp, leadership opportunities) should be the same but then stories should go into more detail about the specific project the record book. 

Q: Does my record book need to be in official 4-H folder?

A: Any folder that has the youth's name and club visible on the cover with prongs or rings to easily turn pages will work.

Q: Can I put my record book in page protectors?

A: Please do not put any record book pages in page protectors. This is a rule at state record book judging. 

Q: Can I compete in an older record book division to try to win the county award?
A: Yes, youth may compete in higher divisions, but not lower. If you wish to compete in a higher division you must fill out the record book forms for that level.

Q: When are record books due?

A: Record books are always due in your local extension office the October 1, annually. However, your club leaders may have an earlier due date to sort and sign books, please check with them.